“Each man should frame life
so that at some future hour fact and his dreaming meet.”
~ Victor Hugo
In my on-going, continual effort to (1) organize my life, time, space and daily activities and (2) make actual change to foster personal and creative growth, I came upon the “Open Loops” concept.
According to the book, Getting Things Done by David Allen, “open loops” are any tasks, projects and commitments you’ve started and not finished. “Started” can even mean “had a random thought about doing.” Open loops are not regular tasks that you do automatically. They are not “favorite things.” They are not chores.
Open loops are things that you’ve invited into your brain by starting them, or by acknowledging that you want to start them, or that you should start them. They are physical things, these thoughts and ideas that represent a task or project to be completed. They take up space.
Our brains can only hold so much information in active memory. If you’re holding everything you want or need to do in active memory, you are inviting anxiety. You’ll feel overwhelmed at the number of tasks vying for your attention, and anxious that you’ll forget something.
Open loops foster procrastination, by constantly presenting several optional activities to any job-at-hand. They all feel pressing. They are like promises to yourself. Promises feel urgent, so they end up taking precedence over dreams. No matter how insignificant the open loops. No matter how important the dreams.
Allen’s advice for dealing with open loops? Write them down! Listing all of the onerous little “to-do”s will prevent them from sabotaging legitimate efforts toward progress. Once they are on paper, they no longer need to play constantly at the edges of your thoughts. No need to worry that they’ll be overlooked or forgotten. They have a place.
Now that they are all written down, it becomes obvious that some are trivial, and that others are truly important. Amazing, that they all seemed to carry equal weight when pulling at your attention! You can rank them, now, in order of urgency or significance. There may be some that can simply be crossed off the list. Some can be easily knocked-off by a letter or a phone call. Others will need to be planned for, and scheduled in. On paper, dealing with open loops becomes a real but not insurmountable goal.
My own list, which easily covered two full journal pages, included “thank-you”s and other letters owed, subscriptions to cancel, and phone calls to make. It also had several big projects (move the snowball bush; re-hang the bookshelves), and a few dreaded activities (last year’s taxes, for one). I was able to check many items off in the first week. Others, I continue to plug away at.
Unfortunately, I continue to come across new or forgotten items to add to my list. I may never have a blank page! Still, I find it is helpful to have all of my open loops down on paper, rather than playing constantly around the edges of my mind.